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I recently heard a team member say, “but we can’t force the person on the phone to make an appointment.”

What I really heard the team member say was, “I am really struggling to know what to say on the phone, so I can make the caller an appointment.”

This is a very common struggle that Dental Teams have when they answer the phones.

They are trying to make appointments but start to think and believe they sound pushy.

Something else I heard recently from a team member was, “that just sounds so pushy and salesy.”

I so get where they are coming from. I too struggled with this when I was answering calls in my Dental Practice.


The first step to overcome this real struggle, is to start believing you are not forcing the caller to do anything, you are helping them to choose what is best for them.

A big part of your job when you answer calls in a dental practice is to help the caller the best way you can.

This does mean you often need to suggest what is best for them.

This also means you need to use the type of language with the caller, that will also help persuade them to make that appointment. The appointment that is going to help them the best.

So what type of language do you use?

I mentioned persuasive language.

You start by listening to the caller, so they feel acknowledged, validated and important, then you offer a suggestion.

People that call a business of any sort, want to know what is next and more importantly they want you to tell them what is next.

Often what happens in a Dental Office, is you hold back from offering what is next because you believe it sounds pushy, salesy and we are trying to force the caller to do something they don’t want to do.

The answer is to wait until you can hear the caller is ready.

You then suggest making the appointment.

“It sounds like we should make an appointment for you straight away. Would you prefer morning or afternoon?”

Letting go of the belief you are being pushy will give you so much more confidence on the call and you will start to focus on really helping your patients as best you can.


My next public speaking event is my live full day Workshop with Dr David Moffet from The Ultimate Patient Experience.

I will presenting  How To Build An Ultimate Patient Experience One Day Workshop with Dr David Moffet in London on Saturday 4th August 2018.

Click here on this link to register.

Click here for information on the London Workshop.

The next Master Class in Melbourne is  “How to Turn Every Dental Phone Call Into A Valued and Kept Appointment”  on Friday 31st August 2018.

Click here on this link to register.

Click here for information on Melbourne.

This Master Class is followed by Brisbane and Sydney

Brisbane Master Class- Friday 12th October 2018. 

Click here on this link to register.

Sydney Master Class- Friday 16th November 2018. 

Click here on this link to register.

Dental Phone Excellence is a simple to implement complete Phone Answering system I developed that helped me to build an extraordinary dental practice in the heart of working class western Sydney.

If you’d like to know more,  download my sixteen page FREE special report “How I Quickly and Easily Went From 35% to 77% New Patient Telephone Conversions, and Doubled The Size of my Dental Practice Along the Way” and discover some of the many costly mistakes being made on your phone…..

At present I have availability for TWO new private clients. For more information on how I can improve your Dental Office’s Phone Numbers contact me, Jayne Bandy at  jayne@theDPE.com

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